Your business grew.
Your operations became
the bottleneck.

When staffing and recruitment operations can't keep up with growth, founders get pulled back into delivery.
Things break. No one knows why.
It's a system problem.

I redesign how your business runs and add AI where it earns its place.

Book Free Discovery Call See how it works →
You're not scaling a company. You're scaling chaos.

Most founders see this too late. The ones who don't are the ones who called first.

Why recruitment operations break

The patterns
are always
the same.

What worked at 5 people breaks at 20. Hiring more doesn't fix it.

Your team is doing work a system should handle

Updating ATS/CRM manually. Screening and chasing candidates. Sending the same email again. Every hour spent on this is billable time burned.

You're paying for tools, and for people to babysit them

You pay for software. Then you pay people to babysit it. That's overhead.

You're hiring to compensate for broken processes

A new hire doesn't fix a broken process. They inherit it. Headcount grows. Output doesn't.

You don't have real visibility

Pipeline data in five places. Decisions on gut feel. By the time you see what went wrong, the placement is lost.

What I typically see within the first 30–90 days

What I typically find in almost every growing business

20–50%

of recruiter time consumed by manual ATS/CRM updates, status chasing, and admin between systems. Not in front of candidates or clients.

3–5

tools across job intake, screening, submissions, and client comms. None of them connected to each other.

No standard process

for job intake, candidate submission, or client handoff that runs the same way twice. Every recruiter improvises.

One person

holds the business together because they're the only one who knows how everything is really working. Usually the founder. That's the risk.

Example engagement

What this looks like
in practice.

18-person recruitment agency · €2M+ revenue · growing fast.

Before
  • Recruiters spent 2+ hours/day on manual ATS updates after every call
  • No standard submission process. Every recruiter sent CVs differently.
  • Client feedback and follow-ups managed in personal email. No team visibility.
  • Founder approving every placement because no one knew who owned the decision
After
  • ATS updates automated via email integrations. Zero manual data entry.
  • One standardised submission workflow across the whole team
  • Client communication centralised. Full pipeline visibility for the founder.
  • Ownership defined at every stage: sourcing, submission, interview, placement
8+ hours saved per recruiter per week.
Founder back to business development. Not stuck in delivery approvals.
How we work together

Three ways
to engage.

Pick where you need to start.

Know exactly what's broken

Ops Audit

The fastest way to know exactly what to fix. And what to ignore. In 2 weeks, you'll have a clear picture of where your operations are breaking, what it's costing you, and what to prioritise first.

  • Clear process map
  • Bottleneck analysis
  • Automation opportunities, only where they earn their place
  • Action plan with priorities
→ Starting point for all engagements. → €1,500. Fully credited if we continue working together.
Book Free Discovery Call →
Fix what's slowing you down

Ops Fix

I redesign your workflows and implement the changes with your team. Not just hand over a plan.

  • Redesign how work moves across your team (from lead to delivery)
  • Automate high-friction workflows (reporting, handovers, updates)
  • Remove redundant tools and connect your stack so it actually works
→ Best if you know things are messy and need fixing → Typical duration: 8–12 weeks · Typical engagement: €5K–€15K
Book Free Discovery Call →
Run operations with you

Ops Partner

I stay inside your business as your senior ops lead. Without the full-time hire. You get continuity, accountability, and someone who already knows how your business runs.

  • Weekly ops review: priorities, blockers, decisions
  • Ongoing process redesign as your business changes
  • Workflow automations maintained and improved
  • Available for leadership calls, hiring, and vendor decisions
→ Starting from €3K+ /month
Book Free Discovery Call →
The engagement

How the
engagement
works.

Free 30-min discovery call

I map your biggest operational bottlenecks and where to start. No pitch.

Process Blueprint

I map your core workflows. Find the waste and the friction. Quantify what fixing it is worth.

Redesign & Implementation

We rebuild the process and implement the automation with your team. Not just for them. It sticks because they own it.

Measure & Optimise

Tracked against a baseline. Time saved, cost down, output up. Most clients see results in 30 days.

How we measure success

Every engagement starts with a baseline.

I define what success looks like before we start, then track it. No slide decks. No gut feel.

Execution speed Before vs.
after
Manual work removed Hours &
cost
First checkpoint 30 days
Goal More output.
No extra headcount.
Is this for you?

Built for staffing and recruitment firms that are scaling fast.

This is for you if
  • You're growing beyond the early stage
  • Your recruiters are busy but results are inconsistent
  • You have revenue, but operations are messy
  • You're making decisions reactively, not by design
  • You have tools that nobody actually connected
Typically works best for

Staffing, recruitment & outsourcing firms  ·  Teams of 10–50 people  ·  €1M+ in revenue

Anastasia Vihodtev, Founder of Forta
Anastasia Vihodtev
Founder
The person behind Forta

I think in systems.
Most people don't.

What comes first. What follows. How each part connects.
It's why I can see where AI earns its place, and where it just makes a broken system fail faster.

I've spent 7+ years inside recruitment and outsourcing operations. I know the bottlenecks, the tool sprawl, the delivery chaos that grows with every new hire. I don't guess. I map how your operation actually works and fix what's slowing it down.

You work directly with me. When needed, I bring in specialists.

Forta means strength. Structure that holds as you grow.

Experience 13+ years in operations
7+ years in recruitment & outsourcing
Track record Part of the management team that scaled a company from 0 → €10M in under 5 years
Expertise Staffing, recruitment, and outsourcing firms scaling through operational complexity
Approach Diagnose → Redesign → Implement
Common questions

What owners & founders ask me.

Straight answers. No jargon.

How is this different from hiring a regular advisor?

Most advisors hand over a report.
I stay through implementation.
I work with your leadership team, not around them. And every engagement is measured against a real baseline. Not a slide deck.

Will this disrupt how we currently operate?

That's exactly what I'm here to avoid.
My approach is built around your current setup.
I improve what's working, fix what isn't, and implement change in a way your team can absorb without losing momentum.

What results can we realistically expect?

Less manual work, faster execution, and clearer ownership.
Most teams see measurable improvements within 30 days.

What size operation is Forta right for?

Staffing, recruitment and outsourcing firms.
Teams of 10–50 people with growing complexity.
€1M+ in revenue.

Do we need to apply AI to all our processes?

No! And I'll be the first to tell you that.
AI applied to a broken process just makes it break faster. I only recommend automation where it earns its place. The process has to be solid. The volume has to justify it. The outcome has to be measurable.
Some of the biggest wins I create have nothing to do with AI at all. Good operations come first. Automation follows where it earns its place.

Where do we start?

Most clients start with the free 30-min call, then decide what to fix.

Ready to fix it?

Start with a free
30-min call.

30 minutes. I map your biggest bottlenecks, identify what to fix first, and tell you where automation actually makes sense. Useful whether we work together or not.

Book Free Discovery Call

No pitch. No commitment. Clear next steps.

Get in touch

Let's talk
on your
terms.

Prefer not to book a call? Drop a WhatsApp or send an email.

hello@forta.partners +44 7883 104 378  (WhatsApp)

I respond within 24 hours on business days.